Everything at the same time
For project programme management it comes down to mastering the complete project portfolio. It thus does not concern one individual project, but all projects of the organisations at the same time over a medium term horizon consisting of several months up to several years.
Components of project programme management
Depending on the needs of the organisation the project programme management can be established in various ways. We hereby distinguish between the following components:
Within the project management all projects, including the projects on which decision making still has to occur, are entered. Per project information is entered on project leaders, project owners, departments, capacity need, knowledge areas demanded and planning within the available time. Also financial information on budgeting and business cases can be added.
The projects can be organised into programs, themes and subprojects. Since this is done over a relatively long horizon, not all information will be known. Projects will initially be entered in a general and indicative manner. At a later point in time further details will be added.
Projects can be managed by a central Project Management Office (PMO), but can also be supported decentralised by a workflow.
Availability & Skills
Availability and knowledge of employees is documented. This can easily be done based on known information on the FTEs, holiday patterns and indirect hours, but this can also be done with greater detail on the basis of a availability planning on the employee level. The employee information can be extracted from the existing HR systems. The knowledge areas (skills) of the employees can be documented in a knowledge matrix. Also the future changes in knowledge, due to for example education, can be taken into account and are input for the planning.
Hour Registration & Progress
The hour registration and progress registration account for actual information, allowing for well monitoring the project progress and occupation. This registration can be entered into the Anago planning environment directly by employees or managers, but can also be extracted from existing registration systems.
An important question within project portfolio management is the alignment of demand and supply. The demand for capacity is known since it is indicated per project how much capacity is needed and which skills are necessary. The component planning uses an automatic matching between demand and supply whereby a direct understanding arises on the shortages of specific skills in specific periods. Next to the consequences for the projects, the unproductive time is also made clear.
Portfolio Management & Governance
All projects can be followed over the entire process of the development of ideas, plan of action, decision making up until the execution and completion. Per project, information is known on the planning, reality and forecast.
Next to the default data the Anago platform can also be used to execute extensive analyses and to benchmark projects.